One of the benefits that the Internet has brought forth to the entrepreneurial world is the ability to telecommute to work. Both employer and employee can now work outsourcing at remote locations and still get things done like they would if they shared an office together.
However, in order for you to get the most out of outsourcing, you will need to put into place a number of tools that you and your remote worker can use to collaborate and organize things in the office.
Here are a few of these tools that are considered must-haves for any business that has employees working from a remote location.
First off, you will need to track people’s attendance and work output. The first tool you will need is a time tracking tool, which your people can log in to using the service’s web application or a dedicated desktop app. There are also versions available for mobile devices as well.
The most popular option for businesses is Time Doctor, which has a comprehensive suite of features for tracking employee performance like periodic screenshots, manual entries, and reporting. However, there are many other options to choose from and you can find them all with a simple query in Google.
Because you don’t share a physical office, you and your team members need a common and secure place in which you could share files with one another. Thanks to improvements in technology, people can now use Cloud storage services in order to make files available for the entire team solely through the Internet.
There are various services that you can browse through and sample. Google Drive comes with 15GB free for personal accounts. Tech giants like Microsoft also have their own Cloud storage services, which you can avail of for a monthly subscription fee. Of course, the venerable Dropbox remains available for everyone to make use of, whether for personal or corporate use.
Having a team from various parts of the globe will require you to invest in software that lets you put up a virtual space in which everyone can engage in work-related conversations. Collaboration is very important, not only to work output, but also in making employees feel that their output and suggestions are valued by your company.
Fortunately, there are various collaboration apps online. These include project management tools like Trello, Hootsuite, Basecamp, and Asana, as well as corporate chat software like Slack. Some offer features for premium subscription, but all of them offer basic collaboration features for free.
Conducting payroll tasks involves collating several data in one solid report. That takes time if done manually, especially if you’re using individual tools to track KPIs like work output, attendance, cash advances, and others.
Make sure you subscribe to one of the many accounting software that’s available for you on the market. Also, you would need to spend time to shop around for the best app there is. These programs have awesome features that help to integrate the accounting side of your business with the human resource department, like organizing fund transfers, organizing attendance data into payroll-friendly structures, and others.
Working and collaborating remotely is advantageous only when the project is properly planned and when the tools are there for everyone to access. These tools, and many others, will surely give your business the boost you need to become successful in business with your remote team.
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